Student Professional Development Guidelines

Download as PDF

All students must commit to and follow the Student Professional Development Guidelines during their enrollment at San Francisco Institute of Esthetics & Cosmetology. These guidelines were established to assist in creating a safe, focused, and enjoyable learning experience.

Basic Rules and Regulations

San Francisco Institute of Esthetics & Cosmetology upholds the following basic rules and regulations for you to adhere to:

  1. If you are found to be under the influence of alcohol or drugs, you will be subject to dismissal.
  2. You have the right to withdraw from San Francisco Institute of Esthetics & Cosmetology at any time.
  3. Nothing less than complete respect for clients, peers, and San Francisco Institute of Esthetics & Cosmetology team members will be tolerated.
  4. You are graded based on the following passing scores: Cosmetology, Barbering, Esthetics, Nail   Technology, and Hairstyling (90% for written exams, 90% for practical exams), as outlined by the   California Board of Barbering and Cosmetology, based on a 100% scale.
  5. If you are unable to maintain grades on written exams to San Francisco Institute of Esthetics & Cosmetology standards, you will be monitored for a period of eight (8) weeks. If you are unable to improve during the eight-week period, you may be expelled.
  6. Professional dress is required at all times. No blue denim, sportswear, and half-tops. Learning Leaders reserve the right to advise you on appropriate dress.
  7. Written warnings may take place between you and the Director, Education Leader, and/or Mentor. The warning will be part of your academic file and improvement is expected.
  8. Your academic records will be kept at San Francisco Institute of Esthetics & Cosmetology for six (6) years. You should keep copies of all written information for your personal records. Requests for additional copies should be made in writing to the Placement or Financial Services Leader. The first copy upon graduation is complimentary; each additional copy will incur a fee of $10.00, plus any shipping charges.
  9. Acts of indecency or violence will be grounds for immediate dismissal.

Failure to follow San Francisco Institute of Esthetics & Cosmetology’s Code of Conduct will result in disciplinary action and the Future Professional may be terminated.

San Francisco Institute of Esthetics & Cosmetology reserves the right to modify the rules and regulations at any time and Future Professionals will be advised of any and all modifications.

Attendance and Documentation of Time

Attendance is mandatory. Missing valuable class time (especially during the first weeks) may result in being dropped from the program. If there is a waiting list, the next student on the list maybe allowed to have a permanent seat in the class. Enroll only if you are able to maintain attendance for your assigned schedule.

  1. The school records attendance in clock hours and gives appropriate attendance credit for all hours attended. The school does not add or deduct attendance hours as a penalty. Attendance is calculated using a computerized time clock and does not round hours. In order to ensure proper clock hours are credited, full-time and part-time students are required to clock in/out four times a day: when they arrive to school, when they leave for lunch, when they return from lunch, and when they leave at the end of the day. Part-time night students are required to clock in/out two times a day.
  2. The school is open from 8:30 a.m. to 9:30 p.m. Tuesday through Friday for day, part-time and night students and Saturday, 9:00 a.m. to 5:00 p.m.
  3. All courses require continuous attendance.
  4. The prescribed attendance schedule must be maintained each week.
  5. Full-time and part-time evening students may not miss Saturdays.
  6. During the enrollment agreement period, the student is allowed to miss 100 hours (cosmetology), 100 hours (barbering), 60 hours (esthetics), 40 hours (nail technology), and 60 hours (hairstyling) before having to pay extra instructional charges. If the student’s training goes beyond the contracted ending date for course completion, the student will be charged an additional $18.00 (cosmetology), $17.00 (barbering), $16.00 (nail technology), $22.00 (esthetics), $17.00 (hairstyling) for each hour completed after the contract ending date. The student may use the allowed absent hours for vacation, appointments, illness, etc.

    **Refer to the school enrollment agreement for the Enrollment Agreement Period definition. Please note that if a student misses more than 14 consecutive calendar days, the student may be terminated from the program.
  7. Students who are late or cannot attend school must contact the school.

    Instructions for Absences and Tardiness — Following these instructions:

    Same day: Call San Francisco Institute of Esthetics & Cosmetology at (415) 355-1734 (ext. 8) and leave a message by 8:00 a.m. for both full-time and part-time 4 day students, by 12:00 p.m. for part-time day students, and 5:00 p.m. for part-time evening students. Clearly state the following information:
    1. Day and date 
    2. Time
    3. Your name  
    4. Program
    5. Hours/dates you will be absent  
    6. If late, state your expected arrival time

      Example: “Hello, its Wednesday, June 9 at 7:40 a.m. This is Jane Smith, a day Cosmetology student, and I will not be in today until 12:00 p.m. Thank you.”

      In advance: Fill out an Absence Request form at least one week in advance and submit it to your Learning Leader Mentor for approval. The approval or denial will be made using the Attendance Policy guidelines.

      Student may receive disciplinary action for arriving late more than four (4) times during a cycle or being absent more than four (4) times during a cycle. For attendance purposes, the entire Esthetics and Nail Technology program is considered one cycle. The Cosmetology and Barbering program is divided into five cycles (Core, Adaptive 1, Adaptive 2, Creative 1, and Creative 2).
  8. Students are required to be in attendance a minimum of seven (7) hours per day, 35 hours per week for the full-time schedule; 28 hours per week for part-time 4 day students; and 23 hours per week for part-time evening students. Holidays such as Thanksgiving, Christmas, and New Year’s Day will be set according to the calendar each year. Students cannot bank hours and attend over 35 hours for fulltime, 24 hours for part-time day, and 23 hours for part-time evening per week to make up for missing hours.
  9. Students may not clock in or out for another student and must clock out when leaving the school facility.

Professional Image

A professional image is a requirement for successful participation in school. Students must maintain the following professional dress code:

You are required to follow a dress agreement and you will receive professional appearance guidelines from your Learning Leader Mentor. Students who fail to maintain a professional image will be asked to leave and return with appropriate attire. You must clock out while you are gone; you cannot accrue hours until you have returned and are dressed appropriately. No denim, beachwear, tennis shoes, open-toed shoes, or sleeveless shirts are allowed. Learning Leaders reserve the right to advise you on appropriate dress.

Barbering, Cosmetology and Nail Technology

  1. Black bottoms (pants, dresses, or skirts) with a fashionable black shirt, blouse, or top.
  2. Clothing must be clean and free of stains.
  3. Shoes should be closed-toed, dark, professional, and comfortable for standing.
  4. Hair must be clean and styled prior to arriving at San Francisco Institute of Esthetics & Cosmetology.
  5. Use trend-appropriate make-up techniques and apply cosmetics prior to arriving at San Francisco Institute of Esthetics & Cosmetology.
  6. Jewelry is acceptable, as long as it does not get in the way of your work and does not offend others, including your clients.
  7. Nail length must allow the student to work ergonomically.
  8. You must wear a name tag (Replacement name tags are $8.00).
  9. You must wear a Future Professional photo identification card (Replacement ID cards are $20).

Note: San Francisco Institute of Esthetics & Cosmetology does not offer the Nail Technology program at this time.

Esthetics

  1. San Francisco Institute of Esthetics & Cosmetology shirt with black bottom (pants or skirt).
  2. Black, closed toe, soft-soled shoes appropriate for spa setting.
  3. Black socks or nylons (no white or light-colored socks).
  4.  You must wear a name tag (Replacement name tags are $8.00).
  5. You must wear a Future Professional photo identification card (Replacement ID cards are $20).
  6. Nails must not extend past fingertip, clean, and free of acrylic gel or any enhancement. Polish must be free of chips and light in color.
  7. Hair must be neatly pulled back away from the face. Long hair should be kept from falling forward onto client, product, wax, etc. while working on services.

Replacement ID and Name Tags Fee

Should you need to replace your San Francisco Institute of Esthetics & Cosmetology ID or name tag, there is a replacement cost of $20.00 for a Future Professional Photo Identification Card ID and $8.00 for a name tag. Please inform San Francisco Institute of Esthetics & Cosmetology immediately if you’ve lost your ID card.

Sanitation and Personal Services

  1. Students must keep workstations and classroom areas clean, sanitary, and clutter-free at all times.
  2. Students must clean their stations, including the floor, after each service.
  3.  Hair must be swept up immediately after a service is completed, before blow-drying.
  4. Workstations must be cleaned at the end of the day, prior to clocking out for the day.
  5. Students may receive services on Tuesday through Thursday. To receive a service, students must do the following prior to starting the service:
    1. Fill out a service request form and have it signed by the Learning Leader.
    2. Turn the form into the Service Desk.

Communication Guidelines and Professional Conduct

  1. Visitors are allowed in the reception area only. Visitors are not allowed in the classrooms, student lounge, or clinic floor area.
  2. Only emergency calls are permitted on the business phone.
  3. Cell phones are not permitted during class time.
  4. Students may not visit with another student who is servicing a service guest.
  5. Students may not gather around the reception desk, reception area, or offices.
  6. San Francisco Institute of Esthetics & Cosmetology is a smoke-free campus.
  7. Stealing or taking school property or another’s personal property is unacceptable.
  8. School administration has the right to access and inspect your locker at any time.

Learning Participation Guidelines

  1. Peer teaching and tutoring is encouraged. Taking credit for another’s work or cheating during exams is unacceptable.
  2. Students will be expected to maintain an average of 90% for Cosmetology, Barbering, and Nails or 90% for Esthetics on all theory exams and assignments.
  3. Students must take all reservations assigned to them. This includes last-minute walk-ins.
  4.  Students may not be released from required theory class to take a service guest.
  5. Only service desk personnel may schedule or change guest service appointments.
  6. All services must be checked and the service ticket initialed by an instructor.
  7. Students are expected to be continuously working on school-related projects, assignments, reading, or exam preparation during school hours.
  8.  Students will receive clock hours during the times they fully participate in their learning experience.
  9. When students are not scheduled with service reservations or are not scheduled to attend theory or a class, they may focus on the following:
    1. Completion of worksheets
    2. Testing
    3. Performing a service on another student
    4. Listening to or reading school resource center materials, including educational videos, audiotapes, and books
  10. Students must comply with school personnel and instructor’s assignments and requests as required by the curriculum and student guidelines and rules.
  11. Students may not perform hair, skin, or nail services outside of school unless authorized to do so by school administration. Conducting unauthorized hair, skin, or nail services outside of school will be reported to the state board and may result in your inability to receive a professional license.
  12. Students are responsible for their own equipment. All equipment, tools, and personal items must be secured in their assigned locker. San Francisco Institute of Esthetics & Cosmetology is not responsible for any lost or stolen articles. Your locker remains the personal property of San Francisco Institute of Esthetics & Cosmetology at all times and no student is granted or should assume that there is any exception of privacy relating to the use of that locker. School administration has the right to access and inspect your locker at any time.

Coursekey

The following guidelines apply to Coursekey:

  1. You will clock in and out daily.
  2. Instruction/operational assignments are approved by Learning Leaders and will record weekly theory hours and practical operations.
  3. It is important to keep accurate records in Coursekey.

It is unacceptable to violate any of the following rules, which can lead to termination:

  1. Falsifying your Coursekey submissions.
  2. Clocking in for someone other than for you.
  3. You must clock out when you leave the building.